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Staff compliance

Keep every staff check in date

Safer recruitment only works if the checks stay current. PupilDB keeps each person’s DBS, references and certificates in one place, so gaps are easy to spot.

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What you can do

Staff compliance in PupilDB

  • DBS

    DBS number, date and the year a renewal is due.

  • Teacher registration

    Teacher Reference Number (TRN) and EWC registration for staff in Wales.

  • References

    Track both references as requested or received.

  • Certificates

    Safeguarding, first aid and qualification certificates: yes, no or requested.

  • Paperwork

    Contract, starter pack, ICT agreement and policies signed.

  • Where they work

    Job title, start date, centres worked at and next of kin.

Compliance checklist

One checklist per person

Open a staff record and see straight away what’s complete, what’s been requested and what needs chasing.

  • Clear status for every check
  • Search and sort your whole team
  • Archive leavers without losing their record
Illustration with example data

Who uses this

Especially useful for

Questions

Staff compliance: common questions

Is this a single central record?

PupilDB’s staff checklist covers much of what a single central record needs and helps you keep it up to date. Check it against the current Keeping Children Safe in Education guidance for your setting.

Do you track Welsh teacher registration?

Yes. Alongside the Teacher Reference Number, you can record Education Workforce Council (EWC) registration for staff working in Wales.

More features

Works hand in hand with

  • Pupil records

    Contacts, placement details, medical needs, allergies, Looked After Child status and SEN/ALN, with a one-click quick view.

  • Timetabling

    A clear weekly grid of teachers and time slots across all your centres, with protection against double-booking.

  • Registers & attendance

    Registers built from your timetable. Mark a whole day at once, and let PupilDB chase any unfinished registers for you.

See PupilDB with your own eyes

Book a friendly, no-pressure demo. We’ll show you registers, timetables and pupil records, and answer your questions in plain English.

Book a demo